A quick walkthrough of the core workflow, plus answers to common questions.
The core workflow
- Add a site — name, address, and jurisdiction (this determines which standards the AI report references, and the language it's written in), plus how often it needs inspecting.
- Add devices — every device you'll inspect at the site: fire extinguishers, sprinkler heads, alarm panels, exit signs, emergency lighting, smoke detectors, pull stations, standpipes, kitchen hood suppression systems.
- Start an inspection — from the site page, once it has at least one device.
- Record each device — mark its condition (pass / fail / needs service), add a voice or typed note, and attach a photo.
- Complete the inspection — once every device is recorded. A draft report starts generating automatically in the background.
- Review the report — it's marked SAMPLE and lists any citation that needs manual verification. Always check these and have a qualified inspector sign off before sending it to a client, then download it as a PDF.
Staying on top of due dates
The dashboard shows every site's status (overdue / due soon / up to date), sorted by urgency. If email reminders are configured, you'll also get an email when a site becomes due or overdue.
Account & security
- Use "Forgot password?" on the login page if you're ever locked out.
- Enable two-factor authentication under Security settings for extra protection — you'll need an authenticator app (e.g. Google Authenticator, Authy).
- Download a copy of your data or permanently delete your account anytime under Privacy & data.
Language
Switch between English and Swedish anytime with the language switcher. AI-generated reports are always written in the language tied to the site's jurisdiction (English for California, Swedish for Sweden), regardless of your own display language.
FAQ
Is the AI-generated report ready to send to a client?
No. It's explicitly marked SAMPLE and must be reviewed by a qualified, licensed inspector — any bracketed citation must be verified before the report is used.
What if voice input doesn't work in my browser?
Type your note instead — voice input is just a faster way to fill the same field where it's supported.
What happens to my data if I delete my account?
Everything tied to your account — sites, devices, inspections, reports, and uploaded photos — is permanently removed. This can't be undone.
Can I use this for jurisdictions other than California and Sweden?
Not yet — each jurisdiction needs to be explicitly configured so the AI report references real, correct standards. More can be added over time.